Jewelry Sample Approval Checklist Before Production

925 sterling silver jewellery, set with lab grown diamonds and made in our own Shenzhen workshop.

Posted on October 11, 2026by test111

A jewelry sample should be approved as a production reference, not simply as an attractive object. The review must connect the physical piece to the correct CAD revision, written specification and change list so the workshop knows exactly what is being released.

Last updated: October 11, 2026

Short answer: Check identity first, then dimensions and wear, stones and settings, finish and markings, moving parts, packaging and final documentation. Record conditional approvals as open items; do not label them final.

Table of Contents

Decision map

Review area	What it changes or proves
Identity	SKU, CAD revision and sample date match
Construction	Dimensions, weight, clearances and symmetry
Stones	Shape, size, count, orientation and security
Finish	Polish, texture, plating colour and coverage
Release record	Photos, comments and approver are stored

Confirm that it is the right revision

Match the sample to its SKU, CAD revision, metal, stone schedule and requested finish. If the sample was changed by hand after casting, add that change to the production record. Otherwise bulk pieces may follow the older CAD rather than the accepted physical correction.

Measure before judging appearance

Check major dimensions, band or wall sections, setting height, chain length, post length and the openings used by jump rings or bails. Compare weight when it is part of the commercial specification. Then assess symmetry and proportion from front, side and back under neutral light.

Wear and operate every moving part

Try the intended size and wear position. Open and close clasps, backs, hinges and safety devices repeatedly. Confirm that pendants hang correctly, earrings balance, rings do not expose sharp edges and bracelet links articulate without catching. Function should be reviewed before surface appearance distracts from it.

Inspect stones, surfaces and markings

Verify stone count, shape, size and orientation. Check prongs or bezels for even contact and run a soft cloth over the setting to find catches. Review polish, texture and plating in recessed areas. Confirm the hallmark, logo and any required label are legible and placed where agreed.

Release production with a closed record

Photograph the approved sample from fixed views, sign off the final comment list and name the exact CAD revision. Keep any packaging fit sample with the record. If one issue remains, state who will verify it and how; a conditional approval is not the same as a production release.

Use the decision in a real project

Keep the brief, approved CAD, sample comments and production specification in one record. For material choices, use the 925 silver specification guide; for stone documentation, review lab grown diamond certification. When the specification is ready, send it through the project contact page for a manufacturing review.

Frequently Asked Questions

Who should approve a jewelry sample?

One named approver should issue the consolidated decision after design, commercial and technical comments have been resolved.

Is a photograph enough for sample approval?

Photographs can confirm visible details but cannot fully verify dimensions, comfort, movement, clasp tension or finish under different light.

What happens if the sample is approved with changes?

Create a new change list and revision, then verify the corrected item before release. Do not let verbal conditions become an undocumented production instruction.

Should packaging be approved with the jewelry sample?

Yes. Check fit, movement, protection, labels and presentation before production, especially when packaging comes from a separate supplier.

Continue with the custom jewelry sampling guide to place this decision inside the full brief, CAD, sample and production sequence.